Posting Parked Document in SAP FICO

This tutorial demonstrates SAP Park Document and posting parked document using T.Code F-65 or FV50 or how to park G/L document posting SAP FI. So learn with us parked documents, posting the parked documents step by step with screenshot. Today we learn how to use Parked Document in SAP FI, how to Change Park Document and Finally how to Park document transfer to Posted Document in SAP FI. Generally in an Organization Park Document are used where need approval by Sr. Person for the posted documents. For Example, if in any company Accountant or Cashier and Sr. Accounts Manager there.

Before we start Park document, create a Salary G/L Account through T.code FS00 and Cash G/L account (which was already created ). You can see the earlier post how to create a G/L account in SAP FI.
Fill up the below required field:
G/L Account – 400100 – Salary a/c.
Company Code – ITCI.
Click on Create Button.
Under Type/ Description Column:
Accounts Group – Personal Cost (Manpower)(Our Accounts Group already created – See previous Post).
Select P&L statement acct.
Short Text – Salary A/c.
G/L acct Long Text – Salary Account.

sap park document

Under Control Data:
Account Currency – INR.
Select Only balances in Local Currency.
Select Line item Display.
Sort Key – 001 (means – Posting Date).

sap park document

Under Create/Bank/Interest column:
Field status Group – G005 (we already created Field status Group – you can see the earlier post).
Select Relevant to Cash Flow option.
Finally, Click on Save Button Press Ctrl+S.
We get message “Data Saved”.

sap park document

Now step by step we will cover the Topic:
Step 1 – Entering Document and Parking by Cashier or Accountant – T.Code F-65 / FV50
We use both T.code for same purpose and show you with screenshot. First we use T.code F-65
SAP Menu Path: – Accounting -> Financial Accounting–> General Ledger –> Posting –> General Document Parking
Fill up all required filed.

sap park document

Press Enter.
Then Fill up all required field.

sap park document

Press Enter
Then Just put * sign in Amount Column and + sign for Text Column and also give Business area.

sap park document-6

Now click on Overview Button or Press Shift+F2. (Left top corner symbol)

sap park document

After click on overview button we can see the below transaction.

sap park document

Salary A/c —Dr. 1000
Cash A a/c — Cr. 1000
Now click on save button or Press Ctrl+S.
We get a message “Document 100002 ITCI was parked”.

sap park document

Step 2 – Display G/L Account to Check whether ledgers update or not – T.Code FS10N.
Go to the G/L Account Balance Display screen through T.code FS10N and check whether ledger updated or not.
Fill up the required field.

sap park document

Then Click on Execute Button or Press F8.

sap park document

We can see the ledger is not updated.

Step 3 – Sending Message to Senior for Releasing Park Document
SAP Menu Path :- Menu -> System–> Short message

sap park document

Click on short message option. Fill up the required field.
Title : please release document – 100002.
Recipient – Enter user ID of Sr. Person. For example – sapuser
Recipe. Type – SAP Log on Name.
Select Express Mail Check Box to show message to Sr. Person that message received.
Select Save Button.

sap park document

Step 4– Display Park document and Release after corrections – T.CODE FBV0.
SAP Menu Path: – Accounting -> Financial Accounting–> General Ledger–> Documents–> Park Documents–> Post/Delete.
Select Documents List Button.
Give Company Code – ITCI.
Entered By – user id of cashier.

sap park document

Press Execute Button.

sap park document

Double Click on document 100002.
Now, suppose Sr. Person want to change the amount of 1000. He changes the amount of Rs.5000 suppose.
Click on 1st line Item and change the new amount 5000 which was 1000.
Give value date – suppose 03.02.2016

sap park document

Then click on next item arrow or Press Ctrl+F7.
In Amount column give “ * ” sign.
Give the value date – suppose 03.02.2016

sap park document

Click on Save Button or Press Ctrl +S.
We get a message Document 100002 was posted in company code ITCI.

sap park document

Step 5 – Display G/L Account to Check whether ledgers update or not – T.Code FS10N.
Now again, Go to the G/L Account Balance Display screen through T.code FS10N and check whether ledger updated or not.
Fill up the required field.
G/L Account – 400100.
Fiscal year – 2015.
Company code –ITCI.
Business Area – ITCH.
Then Click on Execute Button or Press F8.
We can see the ledger is updated this time with 5000 not 1000.

sap park document

Step 6 – Message to Accountant/Cashier regarding the Releasing of documents by Sr. Person
SAP Menu Path: – Menu -> System–> Short message
Title: Released Document 100002 with changes.
Recipient – sapuser (Here I created only one User id that is “sapuser” that’s why I used it for cashier and Sr. Person user id both side).
Recipe Type – SAP Logon Name.
Select Express Mail Check Box.

sap park document

Select Send Button.
We get message “Document Sent.“

sap park document

Step 7 – Display Changes made by Sr. Person in Parked Document for Cashier/Accountant – T.CODE FBV5.
SAP Menu Path: – Accounting -> Financial Accounting–> General Ledger–>Documents–>Park Document–> Display Changes
Give the required field.

sap park document

Click on Enter button.
Then Click on All Changes button or Press F6 to see changes made by the Sr. Person for Parked Document.

sap park document

We can see the changes.

sap park document

About Pranab Guha

Pranab has experience, in SAP FI (Finance Accounting module) and domain experience in Accounts and Taxation. He has been involved in SAP Customization & Support Projects as a Functional Consultant also a creative writer and lover of all things tech, SAP modules and finance. Also an active member of this creative blog.

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